New Tool For Managing Team Workload

Have you ever had such situations when, while working on a task, one click of the mouse was enough, and words or lines of program code began to be written as if by themselves? This state is called a flow and was described by the psychologist Mihai Csikszentmihalyi.

When your team members get into this state, they create amazing things and work with incredible efficiency. But balancing work so that you can easily enter this state is very difficult. When the workload is optimal, labor productivity increases. But the opposite situation can lead to burnout or loss of motivation for your employees.

According to a 2018 study by the Project Management Institute (PMI), about 21% of projects fail due to missing or limited resources, and errors in resource forecasting lead to the failure of 18% of projects. Ineffective management of team workload also entails high levels of stress for your employees, which affects not only productivity but also employee turnover.

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As our recent Stress Epidemic report showed, stress is exactly the reason why 50% of employees start looking for another job and 25% quit. Wrike Resource, our new team workload planning solution, gives leaders the visibility and flexibility they need to balance workload and optimize team performance. Get projects done without fatigue and delays Using resources based on work schedules and employee capabilities helps your team move forward at an optimal pace.

A balanced workload means satisfied people with excellent motivation, which means low turnover and higher productivity. The new workload timeline in Wrike gives you a complete view of the workload and availability of each team member. You will see who is doing what, who can be given additional assignments, and who is overwhelmed with work. You can get an overview of the workload in a visual form or detailed data on the number of hours assigned to a particular specialist. Flexible resource allocation Even if the planned duration of the project is 4 days, 4 working days may not be enough to complete it. Scheduling tasks without efficient load balancing leads to wasted resources and increased operating costs, not to mention friction and confusion within the team.

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Wrike Resource allows you to allocate resources on a work-based basis, so you can specify and allocate task times in minutes and hours, regardless of duration, so team members know exactly when and what they need to work on. Easily visualize the work assigned to a particular performer and adjust the hours of work on the workload schedule.

A simple change of priorities No matter how carefully thought out your plan, no one is immune from the unexpected: urgent requests, changes in business goals, unexpected sick leave. Wrike Resource makes it very easy to prioritize projects with an intuitive interface and drag-and-drop functionality. If circumstances change, you can work on projects without unexpected increases in operating costs. Change the duration of tasks, the required effort, and performers in real-time and assign tasks from the queue as soon as the team has the opportunity to take on a new project.

Resource Usage Monitoring According to Ernst & Young, more than 80% of senior executives agree that decisions should be based on data. The more accurate the information, the more effective and strategically important the changes you make will be.

With Wrike Resource, you can customize reports, view Gantt charts, and create spreadsheets by adding projected work and actual time fields to easily gauge team performance on a project. Increased transparency allows for better planning and resource use in the future. Try Wrike Resource! Want to help your team achieve flow? Take projects, improve team productivity, and avoid burnout with Wrike Resource. Wrike Resource is available for Wrike Business, Wrike Enterprise, and Wrike Marketing plans. For more information, visit the dedicated Wrike Resource page.